Your society console, section by section

1Signing in

Your console opens with your ordinary StudentMenu account, the one you eat with, so there's no society password to share round the committee. (A committee account made before, with the society's own email and password, still signs in here too.)

Step by step

1. Go to studentmenu.co.uk/societies and tap Rep sign in, top right.
2. Sign in with your StudentMenu email and password. On your own phone, leave Keep me signed in ticked (30 days). On a shared or library computer, untick it.
3. First time? Tap Register your society. Find your society in the Guild list, sign in (or create your account: it needs a verified .ac.uk email), and tell us what you do there.
4. We check every rep by hand, usually within a day or two. After that, signing in takes you straight to your console.

Common questions

2Home

Everything at a glance: how many codes you hold this round, what's live on members' cards, what's waiting for an answer and your next event. Below them, a tile opens each section.

What's on it

1. This round: how many of your 3 restaurant codes you've used, and when the next slot frees. Claim a code opens the list; once all 3 are used, See your codes opens Deals.
2. Live now: the deals on every member's card right now.
3. Waiting: claims and requests a restaurant hasn't answered yet.
4. Next event: your next social, and whether a restaurant has been asked.
5. Everything in your console: a tile for each section. Each section has Home at the top, How this works beside it (its part of this guide), and the other sections at the bottom.

Deals lists everything your society has claimed: live, waiting for the restaurant, coming up and past. A claim that's still waiting can be withdrawn there.

Common questions

3Claim a code

Put a restaurant's deal on every member's card. Restaurants open codes for societies; the first societies to claim one get it.

Step by step

1. Open Claim a code. Under Open now is every restaurant code you can claim, with its deal, its round, its dates and how many societies can still take it. Search by restaurant or code.
2. Tap Claim on the one you want. If a restaurant gave you a code itself, type it in Restaurant code and tap Claim.
3. Some codes are approved straight away (the code says Approval: straight away, and the console asks you to confirm, because that slot is then used until the code ends); others wait for the restaurant to say yes. In Deals it shows as Waiting for the restaurant, then Coming up, then Live.
4. An approved code goes live 24 hours later, or when its dates start if that's later, so the restaurant can brief its staff. From then on it's on every member's card by itself.
5. Changed your mind? Withdraw a claim that's still waiting, in Deals. That frees its slot. An approved claim can't be withdrawn (unless the restaurant has paused its code): it frees its slot when it ends.

Common questions

4Rounds and the 3-code limit

Codes run in rounds: weeks the StudentMenu team sets, such as Freshers or a Society Week, and your console shows each one's dates. In each round your society can hold up to 3 restaurant codes at once, waiting or live, so every society gets a fair go at the best deals.

How it works

1. The round card on Home and the top of Claim a code show where you are, for example “Society Week 1: 2 of 3 codes”.
2. A code takes a slot from the moment you claim it (while it waits for the restaurant too) until it ends, or is withdrawn or declined.
3. A slot frees when one of your codes ends (the date is shown), or straight away when you withdraw one that's still waiting.
4. Some rounds carry on into the next one: a code from the first then counts in both. A code a restaurant runs on its own dates counts under “Outside a round”, which has 3 slots of its own, and in any round its dates overlap.

Common questions

5Events

Log your socials. A restaurant asked for a deal then knows what it's for, and your stories and posters tell members where to go.

Step by step

1. Tap Add an event. Say whether it's At a restaurant or On campus, then give it a name, the date and the start time (UK time), and the restaurant or the room.
2. Save it. It shows under Coming up.
3. Ask a restaurant sends a request for it (see Requests). Add a code puts one of your deals on it.
4. Edit it any time before it starts. Requests still waiting move with it, and the restaurants are told. Once a restaurant has said yes, the date and the restaurant stay as they are. Cancel event closes its requests.

Common questions

6Requests

Ask a restaurant in Selly Oak for a deal for one of your events: a discount for your social, or a table for your members. They answer on their dashboard, and the answer comes back here and in Messages.

Step by step

1. Open Requests, or tap Ask a restaurant on an event, or Ask for a deal on a restaurant in Restaurants.
2. Choose the restaurant and the event (or a date and time), say how many people (6 or more) and what deal you'd like, for example “20% off mains for the group”.
3. Tap Send request. You can have up to 3 waiting at once, and each needs at least a day's notice.
4. The answer shows on the request (Accepted or Declined, with the restaurant's note) and in Messages. A request still waiting can be withdrawn.

Restaurants lists every restaurant in the area with a Message and an Ask for a deal button.

Common questions

7Share

Get members onto your society. Your code shows the society code and its QR; Share sends them out: a group chat message, a story picture, the link, the QR and an email.

Step by step

1. Your code shows your society code (SOC-…) and QR. Members open Society deals in their wallet and enter the code once, or scan the QR or open the join link and tap Join.
2. In Share, tap Send to your group chat: WhatsApp opens with a ready message and your link. Edit the message first if you like.
3. Post to your story makes a story picture with your live deals and your QR. In Instagram, add a link sticker with your join link.
4. Show QR fills the screen for a stand. Print sticker and the A4 and A3 posters are in Your code.
5. Email opens your email app with a ready message.

Common questions

8Stories & posters

Instagram stories and A4 posters made from your codes. Each carries your crest and your join QR, so a member can scan it and join.

Step by step

1. Open Stories & posters and tick up to 3 of your codes.
2. Choose an event if you like: you then get the event versions too.
3. Tap Make the stories. Each restaurant you ticked gets its own story and poster, with its storefront and its deal. Each shows as a picture. On a phone, Share opens your share sheet (pick Instagram, then Story) and Save keeps it; on a computer, Download story.
4. For a noticeboard or your stand, A4 poster (PDF) makes a poster to print. On a phone, then tap Share poster or Save poster.

Common questions

9Members

Everyone who has added your code to their wallet, and when. Remove anyone who shouldn't have it.

Step by step

1. Open Members. You're listed too, marked Rep · you.
2. Tap Remove beside someone and confirm. The society's deals come off their card straight away.
3. Removed someone by mistake? They're listed under Removed, below your members. Tap Let back in: they can then add your code again.

Common questions

10Messages

Talk to the StudentMenu team, or to any restaurant. Restaurants read your messages on their dashboard, and their answers to your requests land here too.

Step by step

1. Open Messages. The StudentMenu team is first; each restaurant you've talked to has its own conversation.
2. To start one with a restaurant, choose it under Start a conversation with.
3. Type your message and tap Send.

Common questions